Karimi & Associates Law Firm is seeking an organized, detail-oriented, and proactive Office Manager to oversee the firm’s day-to-day administrative operations, coordinate internal activities, and ensure the smooth and efficient functioning of the office.
Key Responsibilities
– Oversee the day-to-day administrative operations of the law firm and ensure the smooth functioning of internal processes.
– Coordinate internal activities and facilitate communication among lawyers, paralegals, administrative staff, and management.
– Monitor and follow up on assigned tasks, deadlines, and internal requests to ensure their timely completion.
– Organize, maintain, and update administrative records, documents, correspondence, and internal filing systems.
– Assist with scheduling meetings, coordinating appointments, and managing the firm’s calendar.
– Support the preparation, organization, and tracking of internal reports, correspondence, and administrative documentation.
– Monitor office supplies, equipment, and other administrative requirements, and coordinate procurement when necessary.
– Assist with onboarding new employees, maintaining staff records, and coordinating internal administrative arrangements.
– Liaise with external service providers, suppliers, and other relevant parties as required.
– Handle confidential information and internal documents with professionalism and discretion.
– Identify administrative inefficiencies and recommend practical improvements to internal workflows.
Requirements
Intermediate English proficiency, with good written and verbal communication skills.
– Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
– Previous experience working in a team environment.
– Strong communication, interpersonal, and cooperation skills.
– Ability to manage multiple tasks and competing priorities simultaneously.
– Excellent organizational skills and a high level of attention to detail.
– Strong time-management, problem-solving, and follow-up skills.
– Ability to coordinate administrative processes, maintain accurate records, and ensure the timely completion of assigned tasks.
– Professionalism, discretion, and the ability to handle confidential information.
– A proactive approach to work, with the ability to work independently and take responsibility for assigned tasks.
Preferred Qualifications
– A bachelor’s degree in Law or a relevant understanding of legal procedures.
– Familiarity with Iranian judicial and legal administrative systems, particularly the Sana system, the Adl Iran portal, and the Companies Registration System.
– Previous experience in a law firm, legal department, or a similar administrative coordination role.
Qualified candidates are invited to submit their CVs to azizi@karimilawfirm.com for consideration.